Estimate Follow-Up Generator

The "Ghost" Quote Recovery Tool

Don't let unanswered estimates die. This free tool generates professional follow-up emails, SMS texts, and voicemail scripts designed to revive "ghosted" leads without sounding desperate.

Quote Details
I want to follow up with
regarding the
estimate I sent
days ago.
Strategy
Best for 3-5 daysafter sending. Gentle reminder, no pressure.
Email Script
Open App
Subject: ...
SMS / Text Message
Send Text
Voicemail Script
Share This Calculation

Close More Leads with WorkQuote

Stop chasing estimates and start growing. Manage your customers, scheduling, and invoicing in one simple place to keep your business moving forward.

Try WorkQuote Free

Why You Need a Follow-Up Strategy

"I don't want to be annoying" is costing you thousands. Here is why persistence is professional.

The "Rule of 7"

Sales data shows that 80% of transactions happen after the 5th contact. Yet, most contractors stop after sending one estimate. Consistent follow-up puts you in the top 10% of your market.

Persistence ≠ Pestering

There is a difference between asking "did you pick me?" and offering value. Our scripts use psychology (like scarcity or budget checks) to give the client a helpful reason to reply.

Speed Wins Jobs

Clients often hire the first person they speak to. By using pre-written scripts, you can follow up in seconds rather than agonizing over what to write, keeping you top-of-mind.

How to Revive Unanswered Estimates in 3 Steps

Sending the quote is only half the battle. 80% of sales require at least five follow-ups, yet most contractors stop after one. This tool helps you bridge that gap using professional, psychological sales triggers designed to get a response without sounding desperate.

Step 1. Input Your Quote Context

Start by filling in the "Mad Libs" style form. We use this data to personalize every script automatically. It is important to be accurate with the "Days Since Sent" field, as timing dictates which strategy will be most effective.

  • Client & Service: Personalization increases response rates by over 20%. Always use the client's name and the specific project type (e.g., "Kitchen Remodel" instead of just "Project").
  • Days Since Quote: This number helps you decide if you need a polite nudge (3 days) or a firm "breakup" message (14+ days).

Step 2. Select a Psychological Trigger

Not every client ghosts you for the same reason. Choose the strategy that fits the situation to trigger the right emotion.

  • Polite Check-in: Best for early follow-ups. It assumes the client is just busy and bubbles the quote back to the top of their inbox.
  • Value / Direct: Reasserts your professionalism. It signals that you are running a business and need an update to plan your resources.
  • Price Hike Alert (FOMO): Uses the "Fear Of Missing Out." If material prices are volatile, this gives the client a valid financial reason to sign now rather than later.
  • Schedule Scarcity: Uses urgency. By implying you only have one spot left, you increase the perceived value of your time.
  • Budget Check: Addresses the elephant in the room. If you suspect they are ghosting due to price, this script invites them to negotiate scope rather than disappearing.

Step 3. Send and Track

Once you have selected your strategy, use the "Open App" buttons to instantly transfer the script to your email or SMS app.

  • Email vs. SMS: We recommend sending the email first, followed by a text message 10 minutes later if you do not get a reply. This "double tap" method drastically increases visibility.
  • Consistency: If the "Polite Check-in" does not work on Day 3, return to this tool on Day 7 and try the "Schedule Scarcity" script.

Quickly Create Free Estimates & Invoices

Use WorkQuote's free Estimate & Invoice Generator to create professional quotes and invoices for your service business. No sign-up or account needed.

  • Modern Design: Create professional estimates that look great on any device.
  • Custom Branding: Add your logo and customize colors to match your brand.
  • Live Preview: See real-time updates as you create your estimates and invoices.
  • Real-Time Feedback: Know when estimates are viewed and accepted by your clients.
Estimate Generator
WorkQuote's Free Estimate And Invoice Generator

Create modern estimates that win jobs!

Organize your Business into one App with WorkQuote

The Essential Toolkit for Freelancers & Solo Contractors

Custom Estimates

Easily create and send professional, branded estimates that help you win more jobs.

Learn More

Job & Task Scheduling

Organize your workflow. Manage job schedules, business tasks, and appointments all in one place.

Learn More

Invoice & Accounting

Simplify your business finances. Create invoices, monitor payments due, and track expenses effortlessly.

Learn More

Client Management

Build a comprehensive client database all in one place, track interactions, and manage your pipeline.

Learn More

Income Reports & Graphs

Understand your business performance at a glance with detailed reports to make smarter decisions.

Learn More

Custom Brand Styling

Impress clients with personalized estimates and invoices that match your company.

Learn More
Get It Now

Risk-Free Trial. No Strings Attached.

credit_card_off

No Credit Card Required

Start instantly. We don't ask for a card or any payment information.
rocket_launch

Full Feature Access

Test every feature, from unlimited estimates to scheduling, with your real jobs.
free_cancellation

Nothing To Cancel

If you don't subscribe within 21 days, your trial simply expires. No fees, no obligation.
Get It Now

Estimate Follow-Up Script Generator FAQs

Find answers to common questions about our field service software.

Data shows that follow-up emails sent between 8:00 AM and 10:00 AM or 2:00 PM and 3:00 PM on Tuesdays and Thursdays get the highest open rates. Avoid sending estimates or follow-ups late on Friday afternoons, as they often get buried over the weekend.

The key is to offer value or a valid reason for the contact. Instead of just asking 'did you get my quote?', use the 'Schedule Scarcity' or 'Price Hike' scripts generated by this tool. These give the client a reason to reply that benefits them (saving money or securing a time slot), rather than just benefiting you.

If you have sent three follow-ups with no response, send the 'Breakup' script. This uses a technique called 'negative reverse selling.' By telling the client you are closing their file, you remove the pressure. Surprisingly, this often triggers a panic response where the client finally replies to keep the deal alive.

Yes. While this free tool is great for manual follow-ups, the full WorkQuote app tracks exactly when a client views your estimate. It can then automatically send these follow-up emails and texts on a schedule you define, stopping automatically once the client replies or accepts the quote.

Spreadsheets and sticky notes often lead to lost sales. WorkQuote includes a built-in Lead Management and CRM system. It shows you the status of every estimate (Draft, Sent, Viewed, Expired) in one dashboard, so you never forget to follow up with a potential customer again.

Free Contractor Calculators & Business Tools

Streamline your operations and protect your profit margins. Use our free suite of estimating software, ROI calculators, and pricing tools designed specifically for trade contractors.

View Tool Suite Dashboard
Estimate & Invoice Generator

Create professional PDF estimates and invoices instantly.

Estimate Manager

Track status, payments, and client history in one place.

Service Price Calculator

Determine profitable pricing based on your overhead costs.

Service Area Map Tool

Visualize your service radius on a map for marketing.

Local Marketing ROI Calculator

Measure the effectiveness of your local ad spend.

Labor Burden Cost Calculator

Calculate true employee costs including taxes and benefits.

Equipment Buy vs. Rent

Compare long-term costs to make smart equipment decisions.

Good-Better-Best Generator

Upsell clients with tiered service package proposals.

Hourly vs. Project Rate

Decide which pricing model maximizes your project profit.

Estimate Follow-Up Generator

Generate persuasive follow-up email templates to close deals.

Download WorkQuote for Advanced Business Tools
Includes a No-Sign-Up Guest Demo Mode.
Apple App Store (IOS) Estimates, Scheduling & Invoicing
Google Play Store (Android) Estimates, Scheduling & Invoicing

Disclaimer & Data Policy: This free WorkQuote tool is provided "as is" without warranty of any kind. While we strive to ensure accuracy and reliability, users are responsible for verifying the information and suitability of generated data for their specific needs. WorkQuote disclaims any liability for damages arising from the use of this tool.

App Features
Professional Estimates Job & Task Scheduling Invoices & Accounting Stats & Reports Client Management Company Branding Quote Requests
Free Tools
Estimate & Invoice Generator Estimate & Invoice Manager Service Price Calculator Service Area Calculator Local Marketing ROI Calculator Labor Burden Calculator Buy vs. Rent Calculator Good-Better-Best Generator Hourly vs. Project Converter Estimate Follow-Up Generator
Links
Apple App Store (IOS) Google Play Store (Android) Blog Facebook X (Twitter) YouTube Contact Us
Site Menu
App Features Download WorkQuote Free Tool Suite Contact Us Removing User Data Terms & Conditions Privacy Policy EULA

2025 All Rights Reserved. A Viaboom Software.